Training Grounds Management Board: the board had confirmed that the hatched area remained unfit for public use (Ed: this was the only item apparently thought to be worth reporting from the board’s meetings. The meetings must be very short indeed.)
Hack sand track: no further progress, with vague commitment to pursuing a meeting.
Downs House: flooding issue resolved with Thames Water accepting liability. Some delays in closing negotiations on lease.
Dog control: Joint action group met on 13 January with good attendance, and will meet again in February. Nothing will be resolved overnight, and resolution will demand staff resources. Circumstances of downs are different to those of other open spaces in borough. The trainers’ representative had attended the joint action group meeting and spoke in favour of using social media. He said that the downs did need a distinctive solution, and trainers’ staff were at risk. A local authority member feared that rigorous controls could divert dog walkers to other sensitive sites, and this called for borough wide measures.
Epsom Golf Club unauthorised development: alluded to, but not described in detail.
Pipe repair works near the Rubbing House: works are being undertaken in January by Thames Water, on the crossing near the Rubbing House: likely to conclude soon (Ed: but the crossing remains closed for now).
Barbecues: there had been a long debate at the previous meeting. The racecourse wished to revert to its previous policy on barbecues, which was not to encourage barbecues during events (Ed: but, reading between the lines, not to actively enforce against them).
Budget for 2015–16: the treasurer noted, in response to the chairman’s question, that the annual budget was drawing down £20,000 from reserves annually, and it would be necessary to increase precepts or reduce expenditure by 2016–17. Surprisingly, no-one thought fit to ask whether it would be wise to reduce expenditure sooner in anticipation, or even to challenge the above-inflation rise in the budget for the next year. A question was asked about the absence of a sum for insurance, and it was thought (requiring verification) that the cost was taken on by the council in its general policy and recharged in a separate line item for ‘insurance recharges’. An increase of 2% in budget was approved.
Code of conduct signs: there were now five signs in place.
Langley Vale Memorial Wood: the inaugural tree planting event took place in December, but there had been confusion about where to park for a local shuttle. Officers were asked to suggest that the Woodland Trust should provide marshals in future. The local authority had not yet approved the Trust’s traffic management plan.
Staff: the head downskeeper said that all staff had now received appropriate training in first aid and horse handling, as well as field skills.
Racing season: various extensions to the fencing season, enabling the racecourse to retain fencing between meetings, were approved without comment (Ed: the BHS takes the view that these extensions are unlawful, not being authorised by the local Act).
Revision of the Epsom and Walton Downs Habitat Management Plan: the plan itself had apparently been circulated late (Ed: not yet seen by me). The plan will be concluded after the next meeting, and placed on the website. There was no substantive discussion, apart from a question about bird boxes.
Review of Walton Road tarred surface: the racecourse thought this had been a complete success, with 95% preference for it. Signs had been improved at the bottom. Ends of railings had been taped to improve safety. There was no comment. (Ed: the racecourse tarred Walton Road, and it saw every thing that it had made, and, behold, it was very good.)
Old London Road crossing draining works: two meetings had come close to cancellation owing to waterlogging, and the racecourse sought approval for drainage works to the crossing and the necessary digging and fencing for that purpose. The racecourse’s report said that the crossing was not public highway (Ed: this is incorrect: the crossing is a public highway, but is privately maintainable by the racecourse). The works will involve a covered drain across the north side of the crossing (continuous with the rails), a drain across the racecourse, and a discharge into a shallow soakaway with surface grill on the south-west side of the crossing. The head downskeeper, on the contrary, said that there were indeed gullies and soakaways, which were blocked but could be restored at much lower cost: however, he said that the highway authority had disclaimed responsibility. The trainers’ representative said that current drainage arrangements were inadequate to deal with intensive periods of rain. Officers said that Old London Road (i.e. the route inside Tattenham Corner) was adopted, except for the racecourse crossing, and they would discuss whether the existing gullies were in line for renovation. The clerk said that she would not wish to rely on the highway authority renovating gullies in time for the racing season. A council member said that the highway authority had taken on a new gully cleansing contractor, and her experience was that the response time was good. Another said that there was insufficient detail about the soakaway.
It was agreed to approve the works subject to clearance of further details by the chairman, clerk and head downskeeper, and officers would write to the highway authority.
Proposed tree works by Epsom Golf Club: the borough tree officer had now commented that there was no mention in the submission of the Habitat Management Plan, and no map. The creation of chalk grassland could be advantageous but lacked assurance of management. The tree officer proposed a site visit to assess the proposals, but said they should form part of a long term management plan. The Lower Mole Countryside Management Service said that works should better be carried out as part of regular management, rather than a big job once in a while. The Conservation Officer agreed that it would be helpful to take a more holistic approach to management of the land. It was agreed to delegate a decision to the chairman following the site visit.
Epsom Downs winter forest — proposal to sell Christmas trees: a rather bizarre proposal for selling Christmas trees on the downs. Unsurprisingly, the proposal was rejected, though only after a significant discussion.
Outstanding references: the committee clerk’s carefully compiled list was briefly noted and dismissed.